THE CARIBBEAN COUNCIL FOR THE BLIND AND VISUALLY IMPAIRED
(CCB)
EXECUTIVE COMMITTEE, ELECTION PROCEDURE, TRUSTEES, SECRETARIAT/EXECUTIVE DIRECTOR
CHAPTER X: EXECUTIVE COMMITTEE
Article XXVII
The affairs of the Council shall be administered by the Executive Committee, the members of which shall meet not less than twice per year, for this purpose, or as often as the interests of the Council shall demand, provided that one month’s notice is given to such member prior to the holding of such a meeting.
Article XXVIII
The Executive Committee shall consist of the following officers:
(a) a President
(b) a First Vice-President
(c) a Second Vice-President
(d) a Secretary
(e) a Treasurer
- Four (4) other members, to be elected at an Annual General Meeting.
A Quorum for the holding of an Executive Meeting will consist of five. No country or territory will be allowed more than one member on the Executive Committee with the exception of the country or territory which hosts the Secretariat and may be allowed two members, one of whom must be the Treasurer.
Article XXIX
Members to the Executive Committee shall be elected for a one year term of office.
Article XXX
All members of the Executive Committee must be in good standing with the local agency/organisation they represent.
Article XXXI
Elections to the Executive Committee shall be by a simple majority of those present and having the right to vote at an Annual General Meeting. In the event of a tie at an election, a second ballot between the two leading candidates shall be carried out to decide the winner.
Article XXXII
The President, or in his absence, or at his request, the First Vice-President, or in the absence of both, the Second Vice-President shall preside at all
Meetings of the Executive Committee.
Article XXXIII
In the absence of the President and Vice-Presidents, the members shall elect a Chairman.
Article XXXIV
In the event of serious illness, resignation from either the Executive Committee or his/her member organisation or the death of a member of the Executive Committee, the remaining members may appoint a suitable member to fill such a vacancy and the person so appointed shall hold office until the ensuing General Meeting.
Article XXXV
Members of the Executive Committee may appoint alternatives, as long as those appointed submit evidence of their appointments to the Secretariat at the commencement of any meeting, and as long as the appointee is in good standing with his/her agency/organisation.
Article XXXVI
The Secretary shall keep a record of all procedures of all meetings of the Executive Committee of the Annual General Meeting of the Council and cause to be prepared an Annual Report.
Article XXXVII
The Treasurer shall cause to be prepared and submit to the Executive Committee, a budget for each fiscal year.
Article XXXVIII
Each member of the Executive Committee shall have one vote. The decision shall be by simple majority. In the event of a tie the proposition is deferred to the next Executive Meeting and in the event of a second tie, is rejected.
CHAPTER XI: ELECTION PROCEDURE
Article XXXIX
The Annual General Meeting shall elect a Nominations Committee for the forthcoming Annual General Meeting, for the purpose of preparing a slate of candidates for election to the Executive Committee.
Article XL
The Nominations Committee shall consist of no less than three (3) person, and not more than five (5) persons and only one (1) person per member agency/organisation, who shall not be members of the Executive Committee.
Article XLI
The Secretariat shall solicit nominations on behalf of the Nominations Committee, when the Secretariat gives notice of the upcoming Annual General Meeting.
Article XLII
Nominations may be made by an Organisational Member on behalf of itself or any other Organisational Member. Nominations shall include: name of candidate, his or her affiliation with his/her organisation, verification of his/her standing with his/her organisation and indication of the position for which he/she shall be nominated.
Article XLIII
All nominations must be accompanied by written consent of the person so nominated and he/she who shall/shall not attend the Annual General Meeting.
Article XLIV
The Nominations Committee shall present its report to the Annual General Meeting, after which the Presiding Officer shall invite nominations from the floor.
Article XLV
The Presiding Officer shall be the Executive Director who shall, upon completion of the elections, invite the new Executive Committee to take office and continue with the business of the Annual General Meeting.
CHAPTER XII: TRUSTEES
Article XLVI
There shall be four (4) Trustees, who shall be nominated by the Executive Committee, and shall be appointed by a resolution passed at a General or Special Meeting. Whenever any Trustee shall die, go to reside abroad, desire to be discharged, or become incapable of acting or refuses to act, a successor to such Trustee shall, as soon as convenient, be nominated and appointed in like manner, so that the original number of Trustees may be kept up. No Trustees shall hold any salaried office under the Council.
Article XLVII
All freehold or leasehold property, stocks, funds, shares, and other securities, the property of the Council, shall be vested in the Trustees for the time being, but shall be subject to the control of the Executive Committee, and no part of the property of the Council shall be sold, assigned, transferred, conveyed or otherwise disposed of by the Trustees without the authority of the Executive Committee.
CHAPTER XIII: SECRETARIAT/EXECUTIVE DIRECTOR
Article XLVIII
A Secretariat shall be established by the Executive Committee, subject to the approval of a General Meeting, and will function as the Council’s Headquarters. It will be administered by the Executive Director or by a Designee as appointed by the Executive Committee. Additional offices may be established in member countries and territories to carry out specific functions as proposed by the Executive Committee and approved by the General Meeting.
Article XLIX
The Executive Committee shall appoint an Executive Director and shall determine the terms and conditions of his/her employment, including his/her remuneration. The Executive Director shall be the Chief Executive Officer of the Council and shall:
(a) be responsible for the general overall supervision of all activities of the Council;
(b) execute or cause to be executed the tasks and responsibilities delegated by the Executive Committee;
(c) recommend to the Executive Committee the development and implementation of programmes and related projected activities;
(d) report to, and take directions from the Executive Committee through the Chairperson of the Executive Committee;
(e) employ all members of staff, setting their remuneration within the guidelines established by the Executive Committee;
- supervise the staff directly or through his/her subordinates;
(g) attend all meetings of the Executive Committee, unless specifically excused;
(h) tender reports to the Executive Committee which shall among other things compare the performance of the Council and its staff against
stated objectives as shall from time to time be determined by the
Executive Committee;
- avail himself/herself for all other duties in keeping with the mission of the Council, and his/her terms and conditions of employment;
Article L
All accounts of the Council shall be established by the Executive Director of the Council with the approval of the Executive Committee.
Article LI
(a) All accounts of the Council shall have four signatories including the Treasurer and three officers who are appointed by the Executive Committee of Council.
(b) Accounts operated in countries and territories where the Treasurer does not reside must have the signature of an Executive Member of Council and three officers as appointed by the Executive Committee of Council, on the recommendation of an Organisational Member in that country or territory.
(c) In the event that neither the Treasurer nor any other Executive Member of Council resides in a country or territory in which an account of the Council may be operated, the account must have the signature of the President of a local Organisational Member, the Project Manager and two others as approved by the Executive Committee.
[Extract from: Rules and Constitution of The Caribbean Council for the Blind and Visually Impaired (CCB) – 5/1992 of the Friendly Societies Act Cap 126 – Antigua and Barbuda].
NOTE:
Given the amendment of Meeting from Annual General Meeting to Biennial General Meeting, the term of office of each member of the Executive Committee is now two years instead of one.
Additionally, a resolution (EC Decision 17-08) was passed authorising the change of the official designation from Executive Director to Chief Executive Officer.